Project Administrator

Project Management Office

As a Project Administrator you will provide a range of administrative and organisational support to key projects across the organisation.  You will be responsible for coordinating project activities, schedules and meetings, and maintaining project documentation including recording decisions, manageable tasks, workflows and logs.  You will also support Project Managers to ensure project deliverables are completed in time and within budget.

 What you will do : 

• Maintain a thorough knowledge of project services, tools and ways of working, and act as a point of contact for the project, providing initial advice and guidance to stakeholders.
• Deal with enquiries, exercising judgement and initiative to ensure that relevant issues are passed to the project managers and relevant colleagues. Compose replies to correspondence as appropriate.
• Provide a range of administrative tasks to ensure the smooth running of projects.
• Coordinate information from a range of internal and external sources in order to maintain project documentation, including plans and business cases, papers and briefing documents.
• Contribute to the maintenance of websites, directories and communications.
• Plan and organise events, schedule and service meetings, project meetings and project boards as appropriate to ensure that they achieve their aims. Includes minute taking, accurately maintaining action, decision, and risk logs.

What you will need :

• Educated to A level standard or equivalent plus GCSE in English and Maths or equivalent 
• Experience of working in a confidential environment 
• Excellent IT skills including proficiency in MS office and web based programmes. Experience working with SharePoint/Microsoft Teams 
• Relevant administrative experience, ideally within a programme and project management environment. 
• Relevant meeting support experience, ideally minute taking

What we can offer in return:

 Here at Kent you can expect a friendly, open and collaborative working environment and support in your development and wellbeing. You'll enjoy a range of great staff benefits including:

• hybrid working options allowing a flexible blend of office and home working (to be agreed in line with business needs)
• 43 days' leave per year (personal leave, bank holidays and additional days allocated for the Christmas period, pro rata for part-time staff)
• excellent pension scheme with generous employer contributions
• corporate employee-funded healthcare plan, in partnership with Benenden Health
• retailer and wellbeing discounts via Edenred
• on campus cinema/theatre, sports facilities, library, nursery (Canterbury) and food outlets 
• study while you work discounts, cycle to work scheme, local business discounts
• support in your development and wellbeing at all stages of employment, including an Employee Assistance Programme
• training and development opportunities at all levels
• on-site parking

if you require further information about the role please contact peopleserviceshr@kent.ac.uk quoting : CSF-901-24