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Administrative Assistant

Kent and Medway Medical School

Location:  Canterbury
Salary:  £20,130 to £22,417 per annum
Grade:  Grade 4
Post Type:  Full Time
Contract Type: Permanent
Release Date:  Thursday 16 January 2020
Closing Date:  23.59 hours GMT on Thursday 06 February 2020  (unless otherwise stated)
Interview Date:  Friday 21 February 2020
Reference:  KMMS-022-20

Please note: this opportunity is only available to current employees of the University of Kent or Canterbury Christ Church University

Are you a customer-focused administrator with an eye for detail and a proactive approach to your work? The Kent and Medway Medical School (KMMS) is looking for an experienced individual to join the team currently based at Augustine House in Canterbury. As the first point of contact, you will be instrumental in creating a great impression of KMMS and providing a professional and efficient service to our visitors, students and staff.

Confident in your ability to respond to customer requests and to work on your own initiative, you will deal with a wide range of enquiries and tasks in this busy and rewarding role.

As Administrative Assistant you will:

  • welcome visitors, answer telephone calls and respond to emails, dealing with queries where possible and referring on where necessary
  • carry out varied clerical duties to facilitate the smooth-running of the School, including dealing with post, taking in student coursework and using University systems as appropriate
  • assist with diary management and arranging/servicing meetings and events
  • undertake ordering, procurement and financial processing tasks
  • be responsible for duties relating to preparing rooms for use once the School opens

To be successful in this role you will need:

  • strong customer service experience as well as experience of dealing with difficult or complicated queries
  • resilient under pressure and willing to embrace change
  • GCSE level English and Maths or equivalent or other means of demonstrating a competent level of literacy and numeracy
  • previous administrative experience in an education or healthcare setting
  • a high degree of accuracy and attention to detail
  • good IT skills

Our vision for KMMS is to create a new medical school for Kent and Medway that becomes a beacon for first-class medical education and research. The School will attract the most talented aspiring doctors from within the local community and beyond, offering training and development opportunities that will help to keep that talent in Kent and Medway. Lead by its Founding Dean, Professor Chris Holland, the School will open in September 2020, offering 100 undergraduate medical places on a yearly basis.

Please see the links below to view the full job description and also to apply for this post. If you require further information regarding the application process please contact The Resourcing Team on quoting ref number: KMMS-022-19

Further details:    Job Description     Additional Information    
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Please note - Applications must be made via the University’s online application system. CVs or details sent directly to the department or via email cannot be considered.

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