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Administrative Coordinator

Kent and Medway Medical School

Location:  Canterbury
Salary:  £25,742 to £28,759 per annum
Grade:  Grade 5
Post Type:  Full Time
Contract Type: Fixed Term - Ends 18/09/2026
Release Date:  Monday 10 February 2025
Closing Date:  23.59 hours GMT on Sunday 23 February 2025  (unless otherwise stated)
Reference:  KMMS-215-25

Working as a senior member of the KMMS Operations Team, the Administrative Coordinator will provide an accurate and effective central administrative support function across the breadth of KMMS activities. 

The role holder will provide regular front facing support to staff and students, support Senior Leadership Team members with complex diaries and meetings management, and support with HR activities in KMMS, including interviews, onboarding, and staff development activities.

As Administrative Coordinator you can expect to be involved in:

  • Working closely with managers and senior colleagues, including the KMMS Senior Leadership Team to provide them with support in the organisation and servicing of meetings and complex diary management
  • Receiving and responding to enquiries including some complex or non-routine enquiries that will require a sound knowledge of policies or procedures within KMMS, Kent and Christ Church
  • Supporting the Operations Manager with regular HR tasks, including planning, recruitment and onboarding activities

What will you bring to the role?

  • A clear customer focus and substantial experience of delivering a high-quality service and improving the student and staff experience
  • Excellent communication and interpersonal skills, giving the post holder the ability to deal confidently and diplomatically with a range of stakeholders at all levels, both in person and online
  • Highly organised with the ability to prioritise own workload and deliver to deadlines in a pressured environment

What we can offer in return:

As a member of our team, you can expect a friendly, open and collaborative working environment and support in your development and wellbeing. You'll enjoy a range of great staff benefits including:

  • Hybrid working options allowing a flexible blend of office and home working (to be agreed in line with business needs) 
  • 43 days' leave per year (personal leave, bank holidays and additional days allocated for the Christmas period, pro rata for part-time staff)
  • Excellent pension scheme with generous employer contributions
  • Corporate employee-funded healthcare plan, in partnership with Benenden Health

For more information about what you can look forward to if you join us, visit our dedicated webpage: Working at Kent

We are ambitious for our people, our communities and the region we serve – join us in making the world a better place. Visit our website for more on who we are: http://www.kent.ac.uk/about/

Please see the links below to view the full job description and to apply for this post. For further information regarding the application process, please contact peopleserviceshr@kent.ac.uk quoting reference number KMMS-215-25.


We particularly welcome applications from black, Asian and minority ethnic candidates as they are under-represented at this level in this area
Further details:    Job Description     Additional Information    
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Please note that we prioritise applications from current University of Kent redeployees. We will let you know if this post is to be filled by a redeployee as, in this instance, your application will unfortunately not be taken forward.

Applications must be made via the University’s online application system; CVs or details sent directly to the department or via email cannot be considered.

The University of Kent values diversity and promotes equality at all levels.