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Apprenticeship Records Officer

ILR Funding

Location:  Chatham
Salary:  £30,487 to £33,966 per annum
Grade:  Grade 6
Post Type:  Full Time
Contract Type: Permanent
Release Date:  Thursday 15 August 2024
Closing Date:  23.59 hours BST on Thursday 22 August 2024  (unless otherwise stated)
Reference:  CSF-957-24

Please note: this opportunity is only available to current employees of the University


The Apprenticeships Records Officer will oversee Aptem Software usage and associated financial administration and processes within Global and Lifelong Learning (GLL). GLL manages the University’s apprenticeship provision. Reporting to the Finance Manager, the role holder will provide professional and comprehensive financial support enabling senior management to make informed decisions. The role holder will also work closely with the Finance Manager to ensure that GLL is compliant with the Education and Skills Funding Agency’s (ESFA) funding rules and that the Individual Learner Return is accurate and submitted in a timely manner.

 As a Apprenticeship Records Officer you can expect to be involved with : 

  • Providing operational management support to the Finance Manager in close liaison with other staff within the GLL team, ensuring operational efficiency and compliancy with University, the ESFA and other financial regulations. 
  • Monitoring GLL’s financial procedures and processes to ensure they are fully compliant with University guidelines and administered accurately and efficiently. This would include month/year-end; virements and journals
  • Providing professional financial guidance and advice to staff within GLL on the Education and Skills Funding Agency’s funding regulations and the University’s financial procedures. 
  • Monitoring income and expenditure related to apprenticeship income/ILR against GLL’s budgets ensuring all activity is appropriately coded and budgets are not exceeded, liaising with the Finance Manager in order to investigate areas of potential over-spend or concern. This will involve the monitoring and reconciliation of all GLL’s budgets and preparing financial reports and data required for high-level budget management and analysis.

 What  will you  bring to the role :

  • GCSE English and Maths (grade C/4 or above) or equivalent 
  • Educated to A Level or equivalent 
  • Foundation level financial qualification (e.g. AAT), actively studying towards full qualification, or willingness to undertake; or equivalent  
  • Previous experience in a similar finance/IT role implementing financial procedures/new software and experience of answering related queries

 What we can offer in return:

As a member of our team, you can expect a friendly, open and collaborative working environment and support in your development and wellbeing. You'll enjoy a range of great staff benefits including:

  • hybrid working options allowing a flexible blend of office and home working (to be agreed in line with business needs) 
  • 43 days' leave per year (personal leave, bank holidays and additional days allocated for the Christmas period, pro rata for part-time staff)
  • excellent pension scheme with generous employer contributions
  • corporate employee-funded healthcare plan, in partnership with Benenden Health
  • retailer and wellbeing discounts via Edenred
  • study while you work discounts, cycle to work scheme, local business discounts
  • support in your development and wellbeing at all stages of employment, including an Employee Assistance Programme
  • training and development opportunities at all levels
  • on-site parking

We are ambitious for our people, our communities and the region we serve – join us in making the world a better place. Visit our website for more on who we are: http://www.kent.ac.uk/about/

Final section confirming JD and further info is standardised, but could also include info on who to contact in the department if they expressly wish to provide this to applicants (more often found in academic/research adverts).  If the application process is specific and requires more detail then it can be added here.

Please see the links below to view the full job description and to apply for this post. For further information regarding the application process, please contact peopleserviceshr@kent.ac.uk quoting reference number CSF-957-24.

 

 

Further details:    Job Description    
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Please note that we prioritise applications from current University of Kent redeployees. We will let you know if this post is to be filled by a redeployee as, in this instance, your application will unfortunately not be taken forward.

Applications must be made via the University’s online application system; CVs or details sent directly to the department or via email cannot be considered.

The University of Kent values diversity and promotes equality at all levels.