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Events Co-ordinator

Conferencing and Events

Location:  Canterbury
Salary:  £25,742 to £28,759 per annum
Grade:  Grade 5
Post Type:  Full Time
Contract Type: Permanent
Release Date:  Monday 16 December 2024
Closing Date:  23.59 hours GMT on Sunday 05 January 2025  (unless otherwise stated)
Reference:  CS-326-24-R

Are you highly organised, driven and multi skilled? If you thrive in a fast paced work environment and are capable and motivated to plan, service and project manage large scale conferences and events independently, this is a great opportunity for you.

Join our friendly team where you will assist in delivering the University’s Event Management and Delegate Registration Service to a range of clientele, maximising income whilst providing first rate levels of service. You will also deputise for the Senior Events Co-ordinator in their absence regarding conference and event queries and enquiries. 

 As a Events Coordinator you can expect to be involved in : 

  • Promoting and selling the University facilities to event organisers, both internally and externally through regular communication and via a range of media 
  • The sales and administration of conferences, meetings and events, with particular emphasis on maximising revenue opportunities from internal academic and administrative departments and the external market whilst ensuring consistent high levels of customer satisfaction.
  • Managing the allocation of bedrooms, meeting rooms and catering venues to all clients under your control ensuring that their requirements are met whilst maximising the occupancy of spaces on campus.  
  • Providing accurate information to other departments and stakeholders to ensure that a client’s operational requirements are met and events run smoothly 
  • Ensuring timely and accurate billing of all events under your control, preparing and raising deposit and final invoices whilst ensuring income is posted to the correct internal cost/income codes.

 What you will bring to the role :  

  • Educated to GCSE Grade C/4 English and Maths or equivalent 
  • A formal qualification in Event Management, Hospitality or Tourism (or equivalent experience) 
  • Computer literacy and a good knowledge of Microsoft Office (or similar) and its various applications 
  • Experience of Event Co-ordination gained in a large scale, high volume conference or events orientated hotel or venue 
  • The ability to, and experience of, planning, servicing and project managing large scale conferences and events independently. 

What we can offer in return:

As a member of our team, you can expect a friendly, open and collaborative working environment and support in your development and wellbeing. You'll enjoy a range of great staff benefits including: 

  • 43 days' leave per year (personal leave, bank holidays and additional days allocated for the Christmas period, pro rata for part-time staff)
  • Excellent pension scheme with generous employer contributions
  • Corporate employee-funded healthcare plan, in partnership with Benenden Health

For more information about what you can look forward to if you join us, visit our dedicated webpage: Working at Kent

We are ambitious for our people, our communities and the region we serve – join us in making the world a better place. Visit our website for more on who we are: http://www.kent.ac.uk/about/

Please see the links below to view the full job description and to apply for this post. Please ensure that you also upload your CV.  Your application should clearly address the essential and desirable criteria as listed on the job description, this is how your application is scored. For further information regarding the application process, please contact peopleserviceshr@kent.ac.uk quoting reference number CS-326-24-R. 

Further details:    Job Description     Additional Information    
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Please note that we prioritise applications from current University of Kent redeployees. We will let you know if this post is to be filled by a redeployee as, in this instance, your application will unfortunately not be taken forward.

Applications must be made via the University’s online application system; CVs or details sent directly to the department or via email cannot be considered.

The University of Kent values diversity and promotes equality at all levels.